More in Financial accounting
Where to find it
MenuFinancial Accounting › Account Groups
A new company already has the main groups the books need, such as Cash-in-hand, Bank Accounts, Sundry Debtors (customers), Sundry Creditors (suppliers), Expenses (Indirect/Admn.), Income (Direct/Opr.), Capital Account, Fixed Assets and Duties & Taxes. You can work with those alone. Add your own group when you want a family of your own, for example "Lab Staff Salary" under Expenses (Indirect/Admn.), or "Corporate Clients" under Sundry Debtors.
On this screen
- Group the group's name
- This is a Primary Group tick for a top-level group
- Under Group the built-in group it belongs to
- Under each group's parent; double-click a row to change it
- Search filters the list as you type
| Group | The name of the group. |
| This is a Primary Group | Tick for a top-level group. It switches off Under Group. |
| Under Group | The built-in group this one belongs to. Only built-in groups are offered. The new group takes its Dr./Cr. nature from it. |
| Search | Filters the list as you type. |
| List | Columns Group, GroupID, Primary, Under and UnderGroupID. Double-click a row to change it. |
| Save / Update, Delete, Close | Save a new group, update a changed one, delete, or close. |
Add a group
- Open the screen
Go to Financial Accounting > Account Groups. - Type the name
For example "Corporate Clients". - Pick Under Group
Pick Sundry Debtors, since these clients owe the lab money. - Save
Click Save. The message says the group was created successfully. It says the same after an update.
An empty name shows "pls! Provide the necessary information". A name already used shows "Group already exists..".
CautionDelete does not ask "Are you sure". It removes the group at once, as long as no account uses it. When a row was opened by double-click, it can even remove an unused built-in group. Check twice before you click Delete here. A group with accounts in it is refused: "Group used in accounts and can not be deleted."
Questions people ask
Do I have to create groups before accounts?
No. The built-in groups are enough for most labs.
Can I create a group from the account form?
Yes. In the account's Group box, press F3 for a new group, or F1 to edit the one selected.
Why can't I put my group under my other group?
Under Group offers only the built-in groups.