More in Financial accounting
Quick Payment and Quick Receipt are the same screen. The header and the label at the list tell you which one is open: Quick Payment with Money Out, or Quick Receipt with Money In. Use Quick Payment for rent, salary, electricity, courier and supplier payments. Use Quick Receipt for money from a hospital, a corporate client or a camp.
One line per entry
Date, payment mode, party, amount, Save. Petty cash takes seconds.
Balances while you type
The cash or bank balance and the party's balance show next to the boxes, so a wrong party stands out.
The party is told
With SMS set up, the party gets a message after each save. You can also WhatsApp the voucher as a PDF.
On this screen
- Date the entry date, with the weekday
- Payment Mode the cash or bank account
- Receipt No. the voucher number
- Account Name the party; F3 new, F1 edit
- Amount the money that actually moved
- Discount any amount let go
- Update saves the changes (Save on a new entry)
- Total Amount total of the day's list
Enter a payment
- Open Quick Payment
Go to Financial Accounting > Quick Payment. - Check the Date
The weekday shows beside it. Change it if needed. - Pick the Payment Mode
The cash or bank account the money leaves from. It starts on Cash. Its balance shows as "(Bal. = … Dr./Cr.)". For a bank account, a box asks for Cheque No., Cheque Date and Bank. - Check Receipt No.
The voucher number, filled for you in most setups. - Pick the Account Name
Type part of the name or the mobile number. The top 50 matches show. The party's balance on that date appears. F3 creates a new account, F1 edits the chosen one. - Type Discount and Amount
Discount is any amount the party let go. Amount is the money that actually moved. - Type Remarks
For example "October rent". The drop-down offers remarks used before. - Save
Click Save. You see "Quick Payment Saved Successfully" and the result of the SMS, if one was sent. The entry joins the list below.
Quick Receipt works the same way, with money coming in to the Payment Mode account.
What gets posted
| Screen | Party | Payment Mode (cash/bank) |
|---|---|---|
| Quick Payment | Dr. with Amount + Discount | Cr. with Amount |
| Quick Receipt | Cr. with Amount + Discount | Dr. with Amount |
The discount goes to a built-in discount account. Example: Apex Hospital owes ₹18,500 and pays ₹18,000 by cheque, and you let ₹500 go. In Quick Receipt, Payment Mode HDFC Bank, Amount 18,000, Discount 500. Apex's balance becomes 0.
The day list
Below the entry line you see only the entries of the shown date and type: No., Party Name, Cheque No., Cheque Date and Bank Name (for bank modes only), Amount, Discount, Remarks. At the bottom are Total Amount and Total Discount. Double-click a row to open it for a change. Press Delete on a row to delete it after a question.
Paying against a supplier's bills
If the party keeps bill-by-bill balances, a grid Adjust This Invoice Value opens after the amount, with Balance Amt, Adjusted Amt and Total Amt. Type how much goes against each bill and click Continue. You cannot adjust more than a bill's balance.
Questions people ask
How do I record the electricity bill paid in cash?
Quick Payment, Payment Mode Cash, Account Name "Electricity" (press F3 to create it), Amount, Remarks, Save.
I paid a supplier by UPI from the bank. Which mode?
Pick your bank account as Payment Mode, or use Bank Entry with Online Transfer.
Why does the list show only today?
The list shows one date. Use the arrow buttons for other days, or the Quick Payment Register for a period.
How do I correct a wrong amount?
Double-click the entry, change it, click Update.
No SMS went to the party.
The SMS API is not set in SMS Templates, or the account has no mobile number.