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7.14 Financial accounting

See who owes whom with the Outstanding Report

List what each hospital owes you or what you owe each supplier on any date, and send reminders in one go.

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Outstanding Report
More in Financial accounting
Where to find it
MenuFinancial Accounting › Outstanding Report

Outstanding works out every party's balance on the As On date. Receivable means they owe you. Payable means you owe them. It reads only parties in the customer group (Sundry Debtors) and the supplier group.

Collect from hospitals on time
Receivable lists each client with the balance, ready for reminders.

Reminders with the right amount
Each SMS or WhatsApp carries that party's own balance.

In a real labOn the 10th, the owner lists Receivable for his four corporate clients, ticks all and sends one WhatsApp template. Each client gets a message with its own balance, such as ₹18,500 for Apex Hospital. Two pay the same week.

On this screen

  1. As On the date of the balances
  2. OK lists the parties
  3. Select All ticks every row
  4. SMS / Whatsapp reminders to the ticked parties
  5. Tick marks a party for print or message
  6. Balance what the party owes, or you owe
  7. Total Amount sum of the listed balances

The choices

As OnThe date the balances are worked out for.
Customers, SuppliersWhich parties to read. Both ticked, or neither, means both.
Receivable, PayableReceivable shows only Dr. balances. Payable shows only Cr. balances.
Min Range, Max RangeShow only balances between two amounts, such as over ₹5,000.
Enter Name To SearchFind a party by name.
GroupedAdds a Group column.
Select AllTicks every row.
SearchOpens pick lists for Name, City, Mobile and Group with ticks, then Continue.
OK, Print, SMS / Whatsapp, CloseRun, print, message, close.

The grid shows Tick, (Group), Account Head, City, Mobile and Balance, with Total Amount at the bottom. Double-click a party to open its Ledger from the start of the year.

Send payment reminders

  1. List receivables
    Tick Customers and Receivable. Set As On to today. Click OK.
  2. Tick the parties
    Tick rows, or Select All.
  3. Open SMS / Whatsapp
    Pick a template of type Outstanding Receivable (set up in SMS Templates). Use {Current Ledger Balance} in the text.
  4. Send
    Send SMS needs the SMS API. WhatsApp follows your WhatsApp mode.

Print prints the ticked rows, or all rows if none is ticked, with the heading Outstanding Receivable (or Payable) as on your date.

CautionPatients who owe money are not here, and neither are doctors. Patient dues are in Reports > Balance Report (chapter 6). A hospital shows here only if it is an account in Sundry Debtors and you post its bills and receipts in Financial Accounting.

Questions people ask

How much does Apex Hospital owe us?

Outstanding Report, Customers, Receivable, OK. This works if you post the hospital's monthly bill as a journal and its payments as receipts.

Which suppliers do we still have to pay?

Suppliers, Payable, OK.

A party with a balance is missing.

It is not in the customer or supplier group. Change its Group on the account form.

Financial accounting

More in this module

7.1

Understand accounts in plain words

Learn the eight words this section uses, and what it is for, before you make your first entry.

7.2

Know the rules every voucher screen follows

Avoid the usual surprises: a wrong default date, a refused save, or a delete that cannot be undone.

7.3

Arrange accounts in groups

Put every expense, supplier and bank under the right family, so the books total each family correctly.

7.4

Keep your list of accounts in Account Masters

Find any party in two keystrokes, bring the whole list in or out through Excel, and send balance reminders to…

7.5

Create an account for a party, bank or expense

Set up each party once with the right group and opening balance, and let the GST number fill the state and PAN…

7.6

Record money out and money in with Quick Payment and Quick Receipt

Enter a rent payment or a hospital's cheque in one line, and see the cash and party balance before you save.

All 16 features of financial accounting

See E-Lab on your own tests and reports.

Tell us your tests, your analyser and how you send reports today. We show you the same work in E-Lab and Lifora, on a call or at your lab.

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