On this page
What it does
Hotel Reports → Day Summary Report opens NIGHT AUDIT + STAY VIEW. The toolbar has the date, three views (Live, Mid-Day, Night) and Refresh, Send on Telegram, Save PDF, Print, Settings, Close. Screen, PDF, print and the Telegram message are built from the same page, so the figures never differ. Pick a past date to see that day.
Sending it to the owner. Settings opens Night Audit - Auto Send Settings. Choose Send to (Telegram chat) (blank = the company's default chat from your Telegram setup, Chapter 19), tick Attach the PDF (recommended) and Include the Advance Receipts section, and press Send Test. Then Send on Telegram sends the report whenever you press it. If Telegram is not set up yet, the screen says "Telegram is not configured yet".
34.11Day Summary, night audit and room boards
Hotel Reports → Day Summary Report opens NIGHT AUDIT + STAY VIEW. The toolbar has the date, three views (Live, Mid-Day, Night) and Refresh, Send on Telegram, Save PDF, Print, Settings, Close. Screen, PDF, print and the Telegram message are built from the same page, so the figures never differ. Pick a past date to see that day.
| Part of the report | Shows |
|---|---|
| KPI strip and money bar | Collection Today, Cash, UPI / Wallet, Card + Bank, Credit / Due, Occupancy; and the split of the day's money by mode. |
| A · Check-outs & Settlements | One row per bill settled that day: bill, room, guest, stay, nights, bill amount, Cash, UPI, Card, Bank, Credit, and a TOTAL row. |
| B · Advance Receipts | The day's advance receipts and check-in advances with the account they went to and the narration. |
| C · Stay View – In-House Guests | Who was in the house that night: room, guest, check-in, nights, rent per day, room rent till date, advance received, balance. |
| Occupancy | "n occupied of m rooms". |
Sending it to the owner. Settings opens Night Audit - Auto Send Settings. Choose Send to (Telegram chat) (blank = the company's default chat from your Telegram setup, Chapter 19), tick Attach the PDF (recommended) and Include the Advance Receipts section, and press Send Test. Then Send on Telegram sends the report whenever you press it. If Telegram is not set up yet, the screen says "Telegram is not configured yet".
Other evening reports.
| Report | What it is for |
|---|---|
| Night Audit Report (Hotel Reports; also the Night Audit button on the Restaurant Dashboard) | The NIGHT AUDIT REPORT list of stays between two dates, searchable by name, company, city, state, room, room type and contact, with Total Rent and a Combine Multiple Rooms tick. |
| Day End Report (Hotel Reports) | The DAY END REPORT: money in and money out between two dates, with the Money In, Money Out and Op. & Cl. Balance ticks, Print and Excel. |
| Stay View (Hotel Reports) | The calendar grid (header STAY VIEW): rooms down the side, 3 Days / 7 Days / 10 Days / 15 Days / 30 Days across from a From date, each cell Booked, Occupied or Vacant, with Excel. |
| Room Dashboard (Hotel Reports) | The live room board, with a floor box ("---All---" for every floor) and the date. Vacant, booked, occupied and dirty rooms in different colours. |
Read every step in the guide: Hotel Management, section 34.11
Questions and answers
My room rates include GST. What do I tick?
Room Rent Rates are Inclusive of Tax in Check Out Bill, in Options → Hotel and restaurant, group Rooms.
How do I track rooms waiting for cleaning?
Tick Dirty Rooms Management in Options. Check-out asks the reason, the Room Dashboard shows the room brown, and Hotel Reports → Dirty Rooms List lets you clean ticked rooms (34.8).
How does the owner get the night report?
Day Summary Report → Settings: choose the Telegram chat and press Send Test. Then press Send on Telegram each evening. Automatic timed sending does not work in version 261030.
How do I move a guest to another room?
There is no Room Change screen in version 261030; bill any open room-service KOT first and ask your dealer how to move the stay. The Room Change screen comes in the next release (34.7).