Stock in the software that matches the shelf.

The Stock Report

Press Ctrl+U or open Stock Reports → Stock Report. Set From Date and To Date and click OK. Each row is one item (or one batch), with its movement in the period.

• Stock Report as Per: Item Name, Company Wise, Group Wise or Tax Slab Wise.
• Critical Level Reporting: Show All Items, Items Below Min. Level, Items Below Reorder Level or Items Above Max. Level.
• Packs, Loose or Packs : Loose: show a carton item in cartons, in pieces, or both.

One Item's History — Item Wise Stock

When one item looks wrong, open its history. Press Ctrl+W (Stock Reports → Item Wise Stock), pick the item and the dates. Every entry is listed with Date, Type, Bill No., Account Name, Price, Qty In, Qty Out and the running Balance, plus batch and expiry. The footer shows Op. Balance, Total In, Total Out and Balance.

Doing a Stock Verification

• Open Stock Reports → Stock Verification. Set the As On date and click OK.
• Use Search to show one shelf, brand or group at a time.
• Count the goods on the shelf and in the godown.

Correcting the Books: Post Stock Journal Entry

Finding a shortage does not change your stock by itself. First check the item's history (6.3). If a bill was wrong, correct that bill. If the goods are really gone (or really extra), post the difference:

• On the Stock Verification screen click Post Stock Journal Entry.
• The STOCK JOURNAL screen opens already filled. Shortages are listed under Raw Materials Consumed (stock goes down) and…
• Check the lines and save the Stock Journal. Only then does the stock change.

Negative Stock Controls

Negative stock means the computer shows less than zero, for example −4. It happens when you sell an item whose purchase is not yet entered. Decide once how Speed Plus should react. Click the Settings icon → General Settings → Most used → Sale bill and set Items Going negative in sales at Entry Time:

• Warnings and locks → Stock and items: Hide Batches Going Negative in Sales and Hide Batches Going Negative in Purchase…
• Stock → Display: Hide Stock for items going negative or zero with the choices Hide Zero, Hide Negative, Hide Both or…

How Your Stock is Valued

Stock value is quantity × a price. Which price is your choice, and it changes the closing stock in your Trading Account and Balance Sheet. Set it at Settings icon → General Settings → Stock → Valuation.

• PurchasePrice: the purchase price saved on the item or batch. Simple and easy to check.
• Average Purchase Price: the average rate of all your purchases of that item. Smooths out price changes.
• FIFO (First In, First Out): the oldest stock is taken as sold first, so what is left is valued at your latest rates.

Opening the List of Items

The buttons along the top of the list do the following.

• Click Masters → Items, or press Ctrl+I. The List of Items opens with your items, their prices and opening stock.
• To add a product, click New. The New Item screen opens.
• To change a product, click the pencil in its Edit column, or double-click the row.