Solution Spare parts & automobile
Find the part by number, model or rack in one search.
Parts are asked for by number, not by name. Keep the part number in the item's Short Name (Chapter 3). Then the counter finds the part by typing or scanning that number.
- Part number search
- Rack and model
- Multiple rates
26.4Spare parts and automobile
Parts are asked for by number, not by name. Keep the part number in the item's Short Name (Chapter 3). Then the counter finds the part by typing or scanning that number.
- Masters → Items → Settings: switch on Item Shortname Unique, so two items can never carry the same part number.
- Options, section Stock: tick Search Account and item by any part of name. "BRAKE" then finds "FRONT BRAKE SHOE SPLENDOR" as well.
- In a sale, type % and a few letters from the middle of the name to search the whole list (Chapter 5).
- To record which vehicles a part fits, add an extra item field such as "Fits Model" with Additional Fields (Chapter 17).
Example Singh Auto Parts keeps "Clutch Plate Pulsar 150" with Short Name 36JN0011. A mechanic phones and reads out the part number. The counter boy types 36JN0011 in the sale, the item comes up, and he quotes the price at once. A second item saved by mistake with the same short name is refused, because Item Shortname Unique is on.
Read this section in the guide: Trade-Specific Solutions
5.4Four ways to find an item
All four work in the Item Name box of the bill. A list drops down as you type; pick with the arrow keys and Enter.
| Way | How | Best for |
|---|---|---|
| 1. Item name | Type the first letters of the name: basm finds Basmati Rice 5 Kg. | When you know the name. |
| 2. Short name or part no. | Type the item's Short Name from the item master. Shops that keep part numbers there type the part number, e.g. 1300. | Spare parts, codes, regular items. |
| 3. % search | Type % and then any part of the name: %oil finds Mustard Oil 1 Ltr and Refined Sunflower Oil. | When you are not sure how the name starts or is spelt. |
| 4. Barcode | Scan the barcode into the Item Name box. The item and its batch load. | Fast counter billing. |
For a harder search, press F4 or F12 in the Item Name box. A panel opens where you can search by name, company, group and salt together. F3 in the Item Name box makes a new item without leaving the bill, and F1 opens the selected item for editing.
Tip If an item was once saved with a wrong spelling, % plus a few letters still finds it. To search every name by any part without typing %, tick Search Account and item by any part of name in General Settings, section Stock.
What spare parts & automobile shops use most
Start with these, add the rest later.
Inventory & items
Item master and search
Keep each product’s details in one place.
Billing & salesBarcode checkout
Scan the label. Find the right item.
Owner insights & controlsPurchase replenishment
Know what to buy before stock runs out.
Accounting & bankingBill-by-bill outstanding
Know which invoice still needs payment.
Inventory & itemsGodown management
Know which location holds the stock.
Billing & salesQuotations and estimates
Give customers a clear price before they buy.
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See a spare parts & automobile demo on your own items.
Tell us your trade and how you bill today. We will show you the same work in Speed Plus 9, on a call or at your shop.