A walk-in customer at SHREE GANESH TRADERS buys 2 Basmati Rice 5 Kg at Rs 585, 5 Sugar 1 Kg at Rs 45, 3 Mustard Oil 1 Ltr at Rs 162, 4 Tea Leaf 250 Gm at Rs 115 and 1 Bath Soap 100 Gm at Rs 41. The first four carry 5% GST, the soap 18%. Basic amount: 1,170 + 225 + 486 + 460 + 41 = Rs 2,382.00. Tax: 58.50 + 11.25 + 24.30 + 23.00 + 7.38 = Rs 124.43. Total Rs 2,506.43, which rounds off to a Net Bill Amt. of Rs 2,506.00. The customer hands over Rs 3,000; you return Rs 494.
Making a cash billCore software Billing & GST invoices
A GST bill before the customer finishes counting.
Cash and credit bills, finding items fast, charges, printing and sharing, and one bill straight from a customer's Excel sheet. This is the screen you will use every day.
- Bills in seconds
- The right price every time
- Fewer arguments at the counter
01Bills in secondsPress Ctrl+S, pick the party, scan or type the items, press F6. The bill is saved and printed in one go.
02The right price every timeThe sale type picks the wholesale or retail rate and the tax method, so a new boy cannot charge the wrong rate.
03Fewer arguments at the counterF8 shows what this customer paid for this item last time, before you quote a rate.
How it works
Up and running in 5 steps.
- Press Ctrl+S (Entries → Sale), then New
- Choose Cash or Credit in Terms, pick the party
- Type, search or scan each item, give the quantity, press Enter
- Add charges such as freight on the Charges tab if needed
- Press Save, or F6 to save and print at once
Try it
Tax inside the price, or on top?
Speed Plus 9 works either way. Type the price, pick the rate and see the taxable value and tax the bill will carry. Rates here are only examples.
- Taxable value
- CGST + SGST
- Total tax
Customer pays
A closer look
Billing & GST invoices, screen by screen.
Sale billing
The sale screens: Sale Bills list, bill screen, Sale Register
Three screens do the sale work. It helps to know which is which before you start.
Full steps in the guideSale billing
Making a cash bill
A Cash sale means the customer pays now. A Credit sale means they pay later. For a cash bill you do not need a party account.
- Press Ctrl+S. The SALE BILLS list opens. Press New (or F3). A fresh bill opens with today's date.
- In Terms, choose Cash and press Enter.
- If your shop has more than one sale type, pick it in the Sale Type box (5.3).
Sale billing
Sale Type: wholesale, retail and what it controls
A sale type (the screen calls it Invoice Type Name) is a set of rules for a kind of bill. You may have Wholesale, Retail, Distribution or a special type for one big customer. Your staff picks the type; the rules do the rest. Make and change them under the Settings icon → Sale Types.
Full steps in the guideSale billing
Four ways to find an item
All four work in the Item Name box of the bill. A list drops down as you type; pick with the arrow keys and Enter.
Full steps in the guideSale billing
Helpers while you type: F8 last rates, scheme box, same-item warning
F8: what did this customer pay last time? Pick the party and the item, then press F8 in any item box (Item, Qty, Rate, Discount, Amount). A panel shows the last 5 bills of this item to this party, newest first, with date, bill number, quantity and rate. A link in the same panel shows the same item sold to other parties.
Full steps in the guideSale billing
Charges, discount, freight, transport and remarks
A line discount goes in the Dis. % box of each line. Charges that belong to the whole bill go on the Charges tab. Press F2 (or Space in an empty Item Name box) to jump there once the items are in.
- In Other Charges, pick a heading such as Freight, Packing or Discount.
- Fill On Value and @ for a percentage, or the Amount for a fixed charge. Press Add to List. Add as many as you need.
- Press F2 or Space in the empty charge box to move on to the transport boxes: Transport, GR No., Vehicle No., Station…
Sale billing
Making a credit bill and the credit-limit question
A credit bill is for a customer who pays later, so the party needs an account. The amount goes into their ledger and shows in Outstanding.
- Press Ctrl+S → New. In Terms choose Credit.
- In Party Name, type a few letters of the name or the mobile number and pick the party.
- Check the GST number on the account. If the GSTIN and the state do not agree, it shows in red.
Worked examples
With real numbers, the way a shop uses it.
Bath Soap 100 Gm has MRP Rs 50 and a Sale Price of Rs 41, with 18% GST. The Retail type is set to Tax Inclusive with Price in Sale = MRP. The Wholesale type is Tax Exclusive with Price in Sale = SalePrice. Ten soaps on a Retail bill come at Rs 50 each: Rs 500.00, of which Rs 423.73 is the taxable value and Rs 76.27 is GST. Ten soaps on a Wholesale bill come at Rs 41 plus tax: 410.00 + 73.80 = Rs 483.80. The counter boy only chose the type.
Sale Type: wholesale, retail and what it…Gupta Kirana Store asks for Tea Leaf 250 Gm and says "same rate as last time". You press F8. The panel shows Rs 115 on the last bill and Rs 112 the month before. You bill at Rs 115 with no argument.
Helpers while you type: F8 last rates…Everything inside
Each topic has its own step-by-step section.
Sale Billing
The sale screens: Sale Bills list, bill screen, Sale RegisterMaking a cash billSale Type: wholesale, retail and what it controlsFour ways to find an itemRate, tax included or excluded, and net priceHelpers while you type: F8 last rates, scheme box, same-item warningCharges, discount, freight, transport and remarksMaking a credit bill and the credit-limit questionSaving and printing: Save, F6 and the print questionSharing: PDF, WhatsApp, Email, SMSOpen, edit, copy, reprint and delete a billSale Register and searchOne bill from a short Excel sheet (Single Bill) Newe-Invoice and e-Way BillHold, dates and other keys that save time
GST & e-Invoicing
Understanding GST in Plain LanguageCGST + SGST or IGST: Sale and Purchase TypesB2B and B2CTax Slabs and HSN CodesSetting Tax on Your ItemsBulk Price Changes: Price Alteration Toole-Invoice and e-Way Bill: One-Time SetupGenerating an e-InvoiceGenerating an e-Way BillGSTR-1: Your Sales ReturnGSTR-1 B2C SmallGSTR-3B and its Excel ButtonGST Summary and its Print Button NewInput Tax Credit and GSTR-2A Reconciliation
Features in detail
Pick a feature and read its page.
Billing & sales
Credit limit and credit days
The bill asks before a party goes over the limit you set.
GST & document controlsGST Summary with print
One page of tax collected and tax paid for the period.
Import & business toolsOne bill from an Excel sheet
Paste the lines in a short sheet and get a complete sale bill.
Billing & salesSale Register and search
Find any bill by party, item, number or amount.
Inventory & itemsBulk price alteration
Change a price list with deliberate control.
GST & document controlsE-invoicing
Prepare invoice details for the e-invoice workflow.
GST & document controlsE-way bills
Keep transport details close to the bill.
Communication & retentionEmail bills
Send a bill to the inbox the customer uses.
Billing & salesGST invoicing
Make the bill. Keep stock and accounts updated.
Videos
Watch Billing & GST invoices on the real screen.
e-Invoice One-Time Setup: API User, GSP and Token | Speed Plus 9
Sale Register: Choose Columns, Search a Party or Item, Export to Excel
Wholesale vs Retail: Choose the Invoice Type and Rate and Tax Come Automatically
Update 500 Parties in Excel: Export, Fill Mobile and GST, Import Back | Speed Plus 9
GST in Simple Words: CGST/SGST, IGST, B2B and B2C - and How to Set It Up in Speed Plus 9
4 Ways to Add an Item on the Sale Screen: Name, Part No., % Search and Barcode
Questions
What people ask about Billing & GST invoices.
What is the quickest way to start a sale bill?
Press Ctrl+S from any screen. The SALE BILLS list opens; press New or F3.
When do I choose Cash and when Credit?
Cash when the customer pays now; no account is needed. Credit when they pay later; pick their party account so the amount shows in their ledger and in Outstanding.
I cannot see the Sale Type box on my bill. Why?
Your company has only one sale type, so it is used without asking. Add another under the Settings icon → Sale Types and the box appears.
How do I get the cash customer's name and mobile on the bill?
Switch on Shipping / Customer Details in Cash Sales also in General Settings, section Party and e-way bill. The Enter Customer Details box then opens on every cash bill.
The item is in my list but typing the name does not find it.
The name may start differently or be spelt wrong. Type % and a few letters from the middle, e.g. %ghee. Or tick Search Account and item by any part of name in General Settings, section Stock.
A box says "Same Item already in list". What do I do?
The same item and batch is already on the bill. Change the quantity on the existing line instead. The owner can change this behaviour in General Settings → Most used → Same Item Warning in Sale Entry; Increase Existing Qty of this item adds to the old line by itself.
How do I see the rate I gave this customer last time?
Pick the party and the item, then press F8 in the item boxes. The last 5 bills of that item to that party show with their rates.
How do I give "12 + 1 free" on a line?
Press Space in the Qty box, type 12 in Scheme Qty and 1 in Scheme Free, and press Enter. The Free box fills for the quantity on the line.
How do I bill at a tax-included price?
Press F3 in the Rate box and type the final price in Enter Net Price. For whole bills at tax-included prices, use a sale type set to Tax Inclusive.
I typed freight in the Freight box but the bill total did not change.
That box is a transport note that prints on the bill. To charge freight, add a Freight heading on the Charges tab (F2). Make the heading once under Settings → Other Charges Setup.
See Billing & GST invoices working on your kind of bills.
Tell us your trade and how you bill today. We will show you the same work in Speed Plus 9, on a call or at your shop.