Sharma Medical Store gets a 38-line bill from Ganesh Pharma Distributors as a PDF on WhatsApp. The store boy saves the PDF on the counter PC and imports it. The review screen says "30 matched · 6 to check · 2 new". He checks the 6 yellow rows, the Purchase opens with batch and expiry on every line, and the bill is saved in about five minutes instead of forty.
AI Photo to Bill: how it worksSmart tool AI Photo to Bill
A supplier bill photo becomes a purchase entry.
A distributor's bill arrives and someone sits down to type 40 lines. AI Photo to Bill reads the bill from a photo or a PDF: items, quantities, rates, discount, batch, expiry, MRP when it is printed, and serial numbers. It shows every line on a review screen before anything is created.
- No more typing 40 lines
- Matched to your own items
- Nothing saved without you
01No more typing 40 linesA photo or a PDF of the supplier's bill fills the purchase entry: items, quantities, rates, discount and tax.
02Matched to your own itemsEach line is marked exact, similar or new against your item list, so you see at once what needs a look.
03Nothing saved without youEvery line waits on a review screen. You correct what you want and only then save the purchase.
How it works
Up and running in 4 steps.
- Entries → Purchase → Import → From PDF or From Image
- Check Our Item on yellow rows: Space or Enter
- Check serial numbers, then Continue as it is.
- Check qty, rate and Purchase Type, press Save
From paper to purchase entry
Three steps. No typing.
Step 1
Take a photo or pick a PDF
On the phone with Farata, or on the PC from a scan, a photo or a PDF the supplier sent.
Step 2
The AI reads every line
Supplier, bill number and date, items, quantity, rate, discount, tax, and batch, expiry or serial numbers when printed.
Step 3
You review and save
Each line is matched to your own item: exact, similar or new. Correct what you want, then save the purchase.
A closer look
AI Photo to Bill, screen by screen.
Smart tools
Scanning a bill and the review screen
Enter opens Which of your items is this?. It shows the printed name under On the bill, the suggestions, a Search your items box over your whole item list, and the buttons Use this item, Create new item and Cancel. One decision covers every row on the bill with the same printed name.
- Open Entries → Purchase. On the PURCHASE BILLS list click Import, then From PDF (or From Image for a photo) and pick…
- Keep Import As on Purchase and click Import. Wait a few seconds while the status line shows the bill being processed.
- The AI Photo to Bill review screen opens. The top line shows Invoice No., the date (or "(no date on bill)"), supplier…
Smart tools
Batch, expiry, MRP, tax, purchase type and what to always check
The Purchase opened from the review screen carries what the review grid showed: matched item, quantity, free quantity, rate, discount, batch number, expiry (month and year, as in typed entry), manufacturing date and MRP. A new item created from the bill gets the bill's HSN. It is set to keep batches when a real batch number was printed.
- Party: the supplier is found by GSTIN. When the bill has no GSTIN, or it matches no party, Speed Plus looks for the…
- Discount: a line that prints only a discount % gets its amount worked out, the same as typing the % in the Discount %…
- Tax: many bills print the GST rate on each line but the tax only in the totals.
Smart tools
Serial numbers from the bill
New in 2026
Mobile phones, TVs, inverters and batteries come with a serial number or IMEI for every piece. Typing 30 of them is slow and one wrong digit causes a warranty fight later. AI Photo to Bill now reads the serial numbers printed under each item on a purchase bill and brings them into the Purchase.
- Press F2 on a row, or double-click its Serials cell. The Serial numbers - item name window opens.
- Read the list: one serial number per line. The line above says, for example, One serial number per line.
- Type or correct the numbers. Enter starts a new line. Press OK (or Ctrl+Enter).
Smart tools
Excel correction sheet and Bill Pattern training
When many lines need fixing, Excel is faster than the grid. Export Excel writes an "AI Bill Correction Sheet": the bill header (Invoice Date, Invoice No, Supplier Name, Supplier Mobile, Supplier GST No, Invoice Value) and every line with Batch No, Expiry Date, MRP and Serial Nos.
- On the review screen click Bill Pattern AI Model Training. A box shows one dropdown for each of your sub-item fields.
- Choose Detail1 to Detail5 for each field.
- Click the large icon button on the right of the box to save. The pattern is kept for this supplier and as the shop…
Worked examples
With real numbers, the way a shop uses it.
The bill prints "DOLO-650 TAB". Your item is "Dolo 650 Tab". Case, spaces and the hyphen are ignored, so the row is green Exact. The next line prints "AMOXICILLIN 500 CAP" and your item is "AMOXYCILLIN 500 CAP", one letter apart, so the row is yellow Similar - check. You press Space. From the next bill of this supplier, that line comes up green as Rule.
Scanning a bill and the review screenHimalaya Stationers in Bengaluru buys from a Bengaluru supplier. Line 1 prints "Notebook 200 pg, 100 pcs, Rate 10.00, GST 18%" with no tax amount. Basic is Rs. 1,000. The Purchase opens on a Local type and taxes the line as CGST Rs. 90 + SGST Rs. 90, so the line is Rs. 1,180, as on the paper bill. With 2% discount printed and no amount, the discount comes in as Rs. 20 before tax.
Batch, expiry, MRP, tax, purchase type and…Everything inside
Each topic has its own step-by-step section.
Features in detail
Pick a feature and read its page.
Import & business tools
Export to Tally and import from Tally
Send your vouchers to Tally for your accountant, or bring masters in.
Import & business toolsImport from Busy
Bring parties, items, stock and vouchers over from Busy.
Import & business toolsOne bill from an Excel sheet
Paste the lines in a short sheet and get a complete sale bill.
Inventory & itemsPrices that update from your bills
Purchase and sale rates in the item master follow your latest vouchers.
Purchases & AISerial numbers read from the supplier bill
IMEI and serial numbers come in with the purchase, not by typing.
Purchases & AITeach the AI your supplier's bill layout
Correct it once in Excel. The next bill from that supplier reads better.
Purchases & AIAI photo bill import
Read a supplier bill from a photo or PDF.
Communication & retentionCRM call register
Keep enquiries and service calls out of loose diaries.
Purchases & AIConnected supplier bill import
Review connected supplier bills before adding stock.
Videos
Watch AI Photo to Bill on the real screen.
Teach Speed Plus a Supplier's Bill Layout: Bill Pattern AI Model Training
AI Read the Bill Wrong? Correct It in Excel and Import Back
Supplier Bill Photo or PDF to Purchase Entry (AI): Exact, Similar and New Item Explained
Turn Bill Photos & PDFs into Purchase Entries! | Speed Plus 9 AI Photo to Bill
Now Import All Handwritten or Printed Bills / Challans / Orders to Speed Plus 9
Farata App + Speed Plus 9.0 | Auto Purchase Entry from Bill Photo | AI Powered Accounting Revolution
Questions
What people ask about AI Photo to Bill.
Do I need my own AI account for AI Photo to Bill?
No. The reading uses the AI service built into Speed Plus 9. The PC needs internet.
Is a phone photo as good as a PDF?
A PDF from the supplier reads best. A photo works when it is flat, sharp and well lit; try it on a small bill first and check every quantity.
Will the AI create a new item every time the spelling differs?
No. A similar item of yours is pre-selected in yellow and you confirm it with Space. From the next bill of that supplier the line comes up green as Rule.
Can AI Photo to Bill read IMEI or serial numbers?
Yes, on purchase bills, from version 261030. They show in the Serials column; press F2 on a row to see and correct them (36.4).
The bill prints serial numbers but my item is not serial-numbered. What happens?
On Continue, Speed Plus asks. Yes makes the item serial-numbered and brings the numbers in; No leaves them out of this Purchase.
Can I correct a scanned bill in Excel?
Yes. Export Excel writes the correction sheet; edit it and Import Excel reads it back, after which the matching is worked out again.
See AI Photo to Bill working on your kind of bills.
Tell us your trade and how you bill today. We will show you the same work in Speed Plus 9, on a call or at your shop.