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What it does
A shop moving from BUSY keeps its parties, items, balances and the year's bills. Help → Import From Busy opens the BUSY DATA IMPORT UTILITY (heading Import whole Data of Company). It reads the BUSY company file (.bds or .mdb) directly, so BUSY need not be running, and creates parties, items, opening balances, opening stock and the year's vouchers in the open company.
36.8Import From Busy
A shop moving from BUSY keeps its parties, items, balances and the year's bills. Help → Import From Busy opens the BUSY DATA IMPORT UTILITY (heading Import whole Data of Company). It reads the BUSY company file (.bds or .mdb) directly, so BUSY need not be running, and creates parties, items, opening balances, opening stock and the year's vouchers in the open company.
- Copy the BUSY file into another folder. The import cleans master names and writes into the file it reads, so never use the original. Open the Speed Plus 9 company of the same financial year and take a backup (Chapter 23).
- Step 1 : click Select Database File and pick the copy. Step 2 : click Import Data. Do not click while it runs. The screen flickers because each bill is saved through the normal bill screen, and "Not Responding" may show; wait.
- The Import finished. box shows Vouchers imported and Vouchers skipped. When any were skipped, it gives the path of Logs\busy_import.log, which lists each skipped voucher and why. Close the screen by clicking the blue title bar.
| In BUSY | In Speed Plus 9 |
|---|---|
| Parties | Name, print name, opening balance, address, city, mobile, phone, email, GSTIN (state from its first digits), PAN, contact person, group |
| Items | Name, alias, unit and alternate unit, HSN, group, GST slab, Sale price, MRP, Purchase price, opening stock; a new barcode each |
| Sale, Sale Return, Purchase, Purchase Return | The same, with item lines, bill sundries, supplier's bill number, IRN details and serial numbers |
| Stock inward | PURCHASE with the godown as the party |
| Payment, Receipt, Contra, Journal, Debit / Credit Note | QUICK PAYMENT, QUICK RECEIPT, CONTRA, JOURNAL, DEBIT NOTE, CREDIT NOTE, with narration |
Fixed in version 261030
- Receipts and payments land on the right accounts. Earlier, Quick Receipt and Quick Payment put the cash or bank account and the party the wrong way round, and the cash/bank side often became the first account in the list.
- No more "Out of memory" on a big file (error code SP9-0DBC6F). Every bill screen the import opened used to keep a few Windows resources, and after about a thousand bills Windows stopped the program. The import now runs to the end.
- Imported bills are no longer sent to the printer one by one on shops with HTML or thermal printing.
Read every step in the guide: Smart Tools, section 36.8
Questions and answers
Must I really copy the BUSY file before importing?
Yes. The import cleans master names and writes into the file it reads. Keep the original untouched.
My BUSY import stopped with "Out of memory". What now?
Fixed in version 261030; update with Help → Check for Updates. Restore the backup you took before the import, then import again so that no bill comes in twice.
Will my BUSY receipts and payments come through correctly?
Yes in version 261030, with the right cash or bank account and party. A voucher with more than two lines brings only one cash/bank line and one party line; check those by hand.
How long does a BUSY import take?
It depends on the number of bills, because each is saved through the normal bill screen. Let it run and do not click while the screen flickers.
Which Tally versions can import the export?
The plain accounting export is standard Tally XML. GST invoice mode is for TallyPrime 3.0 or later and should be checked on the CA's Tally first, as the tick says.