In this guide
- Create the finished item and every raw-material item in the Item master.
- Settings icon → Production Process: make a process (your recipe).
- Entries → Production: pick the process, type the quantity, press OK.
- Check the red rows, then press Save.
- See it in Reports → Production Reports → Production Register.
If you make goods, you use up raw material and create finished goods. A flour mill turns wheat into atta and bran. A sweet shop turns sugar, milk and dry fruit into boxes of sweets. Speed Plus 9 records each run so your stock of both stays right.
15.1What Production Does
A production entry is a stock movement inside your own business. Nothing is bought or sold. Raw material goes out of stock as Consumption. Finished goods come into stock as Production. A by-product is a second item that comes out of the same run, like bran from wheat. A process is your recipe: how much of each material makes how much of the finished item.
A production entry moves quantities only. It does not ask for a cost or a rate, and it does not post any money to your accounts. The value shows up when you sell the finished goods. For an estimate of material cost before you start, use Production Planning (15.9).
15.2Turning On Production
Production is switched on for a new company. If the Production items are missing from the Entries menu:
- Click the Settings icon → Modules On / Off.
- Turn on the Production row and save.
- The menus Entries → Production, Stock Journal, Auto Production and Reports → Production Reports come back.
Before the first entry, create every finished item and every raw-material item in the Item master, each with its unit (Kg, Pcs, Box). A process can only use items that already exist.
15.3Set Up a Process (Your Recipe)
A process is written once and used for every production run. Open the Settings icon → Production Process. The PROCESS screen opens.
- Type a Process Name, for example "Atta 100 Kg".
- In Main Item To Produce pick the finished item and type the Quantity one run gives (and Alt. Qty if the item has a second unit).
- Under Raw Materials to Consume, pick each material in Item Name, type its Quantity and click AddItem.
- Under Bye Products Generated as a result of Production, add any by-product the same way.
- Press Save. List shows all your processes.
15.4Making a Production Entry
- Open Entries → Production. Check the Date; Vch No. fills itself.
- In Process Name pick the process. Press F3 there to create a new process, or F1 to change the selected one.
- Main Item To Produce and the quantity of one run fill themselves. Change the quantity to what you made today.
- Press OK. Speed Plus multiplies the recipe. Finished Goods Generated lists the main item and by-products. Raw Materials Consumed lists every material with the quantity needed and the Available stock on that date.
- A material row in red means stock is less than needed (15.5).
- Add or change a line by hand if today's run was different: type the Item Name and quantity and click the + button. Double-click a row to edit it; select it and press Del to remove it.
- Press Save. Speed Plus shows "Production Entry Saved" and asks "Do You Wish to Print...?"
Each line is stored against the item's first batch. To choose a batch or lot yourself, use the Stock Journal (15.7).
15.5Raw Material Check
Decide what Speed Plus does when raw material is short. Click the Settings icon → General Settings → Warnings and locks → Stock and items and set Raw Material Not avaialble for Production:
| Choice | At Save |
|---|---|
| Allow | No check. The entry saves even if stock goes below zero. |
| Warn me | Shows "Some Raw Material Items are in shortage for production", then saves. |
| Warn and ask me | Asks "Would you like to continue". Yes saves, No goes back. |
| Dont Allow | Stops with "Production Entry not allowed". |
15.6Worked Example: Gift Hampers
The store has 80 packets of kaju, 70 of almond and 60 boxes. The owner enters Production for 40 hampers and presses OK. The screen shows Kaju 80 needed (80 available), Almond 40 (70), Box 40 (60). No red rows. Save.
After saving, stock reads Kaju 0, Almond 30, Box 20, Hamper 40.
Next day the owner tries 25 more hampers. Kaju needs 50 but 0 are left, so that row is red. With Warn and ask me Speed Plus asks before saving. The owner says No, buys kaju first, then saves.
Kaju 80, Almond 70, Box 60, Hamper 0
Kaju 0, Almond 30, Box 20, Hamper 40
15.7Stock Journal: Production by Hand, Batch by Batch
Entries → Stock Journal records the same thing as a production entry, without a process. You type the Raw Materials Consumed and the Finished Goods Generated yourself. Use it for a one-off job, a repair, or when you track goods by lot or batch.
- Open Entries → Stock Journal, check the Date and type a Description.
- Under Raw Materials Consumed, pick each item and its SubItem (batch or lot), then the quantity.
- Under Finished Goods Generated, pick the item, its batch, and the quantity made.
- For a new lot, press F3 in the batch box. Create New Batch opens with Mfg. Date., Exp. Date., Barcode, Sale Price, M.R.P. and other prices. Press OK.
- Press Save.
Batches must be on for the item: tick Maintain Batch in the Item master. If your company names its sub-items (Lot, Size, Colour), the tick shows that name instead of Batch (Chapter 17).
15.8Auto Production
Some shops sell first and record production later. A bakery sells 300 buns in the day, and the bun stock goes below zero. Entries → Auto Production fixes that in three steps:
- Step1: pick the As On Date and press OK. Speed Plus looks for finished goods whose stock is below zero on that date.
- Step2: the list shows each process, its item and the Shortage. All rows come ticked.
- Step3: untick any you do not want and press Generate. One production entry is made per ticked row, for the shortage quantity. Speed Plus says "Auto production process has completed Successfuly".
15.9Production Reports
All four are under Reports → Production Reports:
| Report | What it tells you |
|---|---|
| Production Register | Every production entry between two dates. Filter by item or process. Totals show consumption and production in the main and alternate unit. |
| Stock Journal Register | The same list for Stock Journal entries. |
| Production Planning | Type what you plan to make. It lists every material with Qty Required, Qty Balance, Deficiency, Price and Cost, with a Total Cost. Use it to buy before you start. |
| Product Utilization | Pick an item. It lists every process that uses it as a raw material or gives it as a by-product. |
For stock by batch or lot, open the Stock Report and use the sub-item (batch-wise) view, called SUBITEM WISE STOCK.
Questions and answers
I cannot see Production in the Entries menu.
Turn it on in Settings → Modules On / Off → Production. The Mini edition does not have Production.
What is a process?
Your recipe: the finished item, how much one run makes, the raw materials it uses and any by-products. Make it in Settings → Production Process.
Can I make a new process from the Production screen?
Yes. Press F3 in Process Name. F1 opens the selected process for changes.
My process makes 1 piece. Can I enter 500 pieces?
Yes. Type 500 and press OK. Every material is multiplied by 500.
Today's run used a little more material. Can I change one line?
Yes. Double-click the row, change the quantity and click +. The process itself stays as it is.
Why is a raw material row red?
Stock on that date is less than the quantity needed. Buy or transfer the material, or change the quantity.
How do I stop production when material is short?
Set Raw Material Not avaialble for Production to Dont Allow in General Settings → Warnings and locks.
What are by-products?
Extra items from the same run, like bran from wheat. Add them under Bye Products in the process; they come into stock with the main item.
Does a production entry post to my accounts?
No. It moves quantities only. Money is posted when you buy material and when you sell the finished goods.
Where do I see the cost of making something?
Reports → Production Reports → Production Planning shows material cost at current prices. The production entry itself has no cost field.
How do I choose a lot or batch?
Use Entries → Stock Journal and pick the SubItem on each line. The Production entry uses the item's first batch by itself.
How do I create a new lot while entering?
In the Stock Journal, press F3 in the batch box. Create New Batch opens.
My bun stock is minus because we sold before entering production.
Run Entries → Auto Production for that date. It makes production entries for each shortage.
I made a wrong production entry. How do I fix it?
Open Entries → Production, go to the entry with the arrow buttons, change it and press Update, or press Delete.
Can I delete a process I no longer use?
Not once it has been used in an entry. Tick Deactivate this Process instead.
Where is the list of all production entries?
Reports → Production Reports → Production Register.
Which reports show where an item is used?
Reports → Production Reports → Product Utilization.
Can I print a production entry?
Yes. Answer Yes to "Do You Wish to Print...?" after saving, or open the entry and press Print.