In this guide
- Create the bank account once in Masters → Accounts → New, group Bank Accounts.
- Open Entries → Bank Entry (Ctrl+N).
- Pick Select Bank and the Entry type.
- Type the Account Name, Amount and cheque details.
- Press Save. Check the bank in Reports → Cash Book.
In Speed Plus 9 you never decide which side to debit. You choose what happened at the bank (a cheque came in, you sent money online, you put cash in) and the software posts the bank ledger and the party ledger from that one entry. Receipts and payments by bank can also be saved from Quick Receipt and Quick Payment (10.2); this chapter covers the Bank Entry screen and the bank reports.
11.1Creating a Bank Account
A new company has a Cash account but no bank account. Create one account for each bank account you run.
- Open Masters → Accounts (Ctrl+Shift+A). The ADDRESS BOOK list opens. Press New.
- Type the Name, for example "HDFC Current A/c".
- Set the Group: Bank Accounts for a current or saving account, Bank O/D Account for an overdraft or cash-credit (CC) account.
- Type the Opening Bal. from your passbook and pick Dr. or Cr. in Dr. / Cr. (see the box below).
- Press Save.
A current account is the usual business account: no limit on deposits and withdrawals. A saving account earns interest and is meant for personal savings. A CC (cash credit) or OD (overdraft) account lets you draw more than you have, up to a limit the bank gives against your stock or property. Money you have in the bank is a Dr balance. Money you have drawn on a CC or OD account is a Cr balance, because you owe it to the bank.
To keep the bank name, account number and IFSC with the account, open Settings on the Create Account screen and switch on Enter Bank Details. The More Info panel (it opens after you press Enter in Email) then shows Bank Name, Bank Account No., IFSC Code and Cheque Printing Name. Creating accounts in detail is in Chapter 4.
11.2Recording Bank Entries
Open Entries → Bank Entry (Ctrl+N). The Entry list has seven types:
| Entry | Use it for | Bank balance |
|---|---|---|
| Cheque Issued | A cheque you gave a supplier or anyone you pay. | Goes down |
| Draft Issued | A demand draft (DD) you had made for a party. | Goes down (DD + charges) |
| Cheque / Draft / RTGS Received | A cheque, DD, RTGS or NEFT that came in from a customer. | Goes up |
| Deposit Cash Into Bank | Cash from the shop put into the bank. | Goes up (cash goes down) |
| Withdraw Cash From Bank | Cash taken out of the bank for the shop. | Goes down (cash goes up) |
| Bank Expenses | A charge the bank took on its own (SMS charges, cheque book fee). | Goes down |
| Online Transfer | Money you sent by net banking, NEFT, RTGS or UPI. | Goes down (amount + charges) |
- Check the Date (the weekday shows beside it).
- Pick the bank in Select Bank. Its balance shows as "(Bal. = ... Dr.)".
- Pick the Entry type.
- Type the party in Account Name. Press F3 here to create a new party, F1 to edit the one you picked.
- Type the Amount. For a cheque, the Enter Cheque Details box asks for Cheque No. and Cheque Date (11.5).
- Add Remarks, or pick one you used before for this type.
- Press Save (Alt+S). A message such as "Chq Recd Saved Successfully" confirms it, and the entry shows in the list below with its cheque number and date.
To open an older entry, move with |<< << >> >>| or double-click it in the Day Book (Ctrl+D). The Save button then reads Update. To delete, tick entries in the list and press Delete. Attach keeps a photo of the cheque or deposit slip with the entry, and Print prints it.
11.3Bank Charges in the Same Entry
Banks take a fee on drafts and online transfers. For Draft Issued and Online Transfer the screen shows an Expenses box beside Amount. Type the fee there. In one entry Speed Plus 9 debits the party with the amount, debits the bank-charges account with the fee, and credits the bank with both.
A charge the bank takes on its own, with no party, is a Bank Expenses entry. The Account Name list then shows only expense accounts (group Expenses (Indirect/Admn.)), such as Bank Charges.
11.4Cash Deposit and Withdrawal
| Entry | Steps | Result |
|---|---|---|
| Deposit Cash Into Bank | Select Bank, Entry Deposit Cash Into Bank, Account Name Cash, Amount, Remarks (slip number). Save. | Cash goes down, bank goes up. |
| Withdraw Cash From Bank | Select Bank, Entry Withdraw Cash From Bank, Account Name Cash, Amount. Type the cheque number in the cheque box. Save. | Bank goes down, cash goes up. |
For these two types the Account Name list shows only cash accounts (group Cash-in-hand).
11.5Cheque Number and Cheque Date
For Cheque Issued, Draft Issued, Cheque / Draft / RTGS Received and Withdraw Cash From Bank, the Enter Cheque Details box opens with two fields. Cheque No. is the number printed on the cheque or DD. Cheque Date is the date written on the cheque, which can be different from the entry date.
Type the cheque date in the same order as other dates in your company (for example 25-11-2026). The date keys of 10.13 work here too. Leave it blank if there is no cheque.
11.6Bank Book, Ledger and Bank Entry Register
Speed Plus 9 has no menu named "Bank Book". Three reports do the job:
| Report | What you get |
|---|---|
| Reports → Cash Book | Type your bank in Account. You get a bank book: Opening Balance, every Receipts and Payments line and a running Balance, with Total Receipts, Total Payments and Balance Amt. |
| Reports → Ledger (Ctrl+L) | The bank account's full ledger, every entry from every screen, with Debit, Credit and Balance. |
| Reports → Bank Entry Register (Ctrl+Shift+N) | Only Bank Entry vouchers, with Bank A/c, Entry, Party Name, Cheque No., Cheque Date, Amount, Expenses and Total Amt. Press Search to filter by party, bank, entry type, cheque number or amount range. |
Double-click a row in the Bank Entry Register to open the entry. The party's own ledger also shows each bank entry, so a customer asking "did you get my cheque?" gets an answer in seconds.
11.7Bank Reconciliation Statement
Your books and your bank statement rarely show the same balance on the same day. A cheque you deposited may not have cleared yet, and a cheque you issued may not have been cashed. The Bank Reconciliation Statement shows the difference line by line.
- Open Reports → Financial Accounting → Bank Reconciliation Statement.
- Pick the bank in Account Name, set From Date and To, press OK.
- Each row shows Date, Type, Party, Chq No., Chq Dt., Remarks, Deposit, Withdrawl and Clear Dt.
- With the bank statement in hand, type the date each entry cleared in Clear Dt. Delete a date you typed by mistake and the entry is pending again.
- Use the ticks Clear Entries and Un-Clear Entries to show only cleared or only pending lines. Clear All Entries marks every row cleared on its cheque date (or entry date).
- Read the totals at the bottom and press Print.
The totals work like this (the labels on screen use the software's own spelling):
| Line | Amount |
|---|---|
| Balance on Date as per our Books | 1,20,000 |
| Less : Cheques Deposited Waiting Clearnce | − 15,000 |
| Add : Cheques Issued Waiting Clearnce | + 8,000 |
| Balance as Per Bank Satatement | 1,13,000 |
11.8Bank Statement Matching
Bank Statement Matching reads a statement file from your net banking, suggests the party and bills for each line and posts the ticked lines as Bank Entries. The full description is in 36.6.
Questions and answers
How do I record a cheque received from a customer?
Entries → Bank Entry (Ctrl+N), Entry Cheque / Draft / RTGS Received, pick the bank and the party, type the amount and the cheque number and date, then Save.
How do I record a cheque I gave a supplier?
Same screen, Entry Cheque Issued. The bank goes down and the supplier's balance goes down.
Where is NEFT or UPI in the Entry list?
Money you send by NEFT, RTGS or UPI is Online Transfer. Money that comes in by RTGS or NEFT is Cheque / Draft / RTGS Received.
Do bank charges need a separate entry?
Not for a DD or an online transfer: type the fee in Expenses on the same entry. A charge with no party (SMS charges, cheque book) is a Bank Expenses entry.
I cannot see the Expenses box.
It shows only for Draft Issued and Online Transfer. Change the Entry type, or save the fee as a Bank Expenses entry.
My new bank account is not in the Select Bank list.
Open the account in Masters → Accounts and set its Group to Bank Accounts or Bank O/D Account itself, not a group you created under it. Then open Bank Entry again.
Which group is right for a CC limit account?
Bank O/D Account. The amount you have drawn shows as a Cr balance, because you owe it to the bank.
Can I have more than one bank account?
Yes. Create one account per bank account; each has its own ledger and its own Cash Book.
How do I record cash put into the bank?
Bank Entry, Entry Deposit Cash Into Bank, Account Name Cash, the amount, Save. For cash taken out use Withdraw Cash From Bank.
Why does only Cash show in Account Name for a deposit?
Deposit and Withdraw move money between your cash and your bank, so only cash accounts are offered. For money from a party use Cheque / Draft / RTGS Received.
Where is the Bank Book?
Open Reports → Cash Book and type the bank in Account. You can also use the bank's Ledger or Reports → Bank Entry Register.
Can I match my books with the bank statement?
Yes. Reports → Financial Accounting → Bank Reconciliation Statement: type the clearing date of each entry in Clear Dt. and read Balance as Per Bank Satatement at the bottom.
The Bank Statement Matching menu is missing.
It is switched off in version 261030. Ask your dealer when it will be back. Use Bank Entry and the Bank Reconciliation Statement meanwhile.
It says "Cheque No. already exist".
An entry of the same type for the same party already has that cheque number. Open the Bank Entry Register, search by Cheque No. and check before you save again.
I saved a bank entry with the wrong amount.
Open it from the Day Book (Ctrl+D) or the Bank Entry Register by double-click, correct it and press Update.
How do I record bank interest received on a saving account?
Create an income account such as "Bank Interest" in the group Income (Indirect). Then save a Journal (10.3) with the bank D and Bank Interest C for the amount on the passbook.
Can I keep a photo of the cheque?
Yes. Press Attach on the Bank Entry screen. The button shows how many files are attached.
Can I take a customer's payment by bank in Quick Receipt instead?
Yes. Pick the bank as Payment Mode in Quick Receipt (10.2); the cheque details box opens there too.