In this guide
- On the Select Company screen, click your company and press Backup My Data.
- Press Change Financial Year.
- Check the new dates and the five ticks.
- Press Change Financial Year in the window. Restart Speed Plus when it asks.
- Open the new year from the company list and start billing.
In India the financial year runs from 1 April to 31 March. Speed Plus 9 keeps each year as a separate company with the same name. Changing the year makes the new company and fills its opening figures from the old one. No support call is needed.
16.1Why Change the Financial Year
By hand, you close the books on 31 March and open fresh books on 1 April. Every party balance and every item's stock is copied across. The closing balance is what is left at the end of the year. It becomes the opening balance of the next year. Speed Plus 9 does this copying for you.
Keeping one company per year has three plus points. Reports stay quick because each year holds only its own bills. Last year's figures stay frozen for your CA and GST returns. And you can still open the old year to correct a mistake.
16.2Changing the Year
- Start Speed Plus 9. On the Select Company screen, click your current company in the list. The right side shows the Selected company card.
- Press Change Financial Year ("Start the next year's books"). Nothing happens if no company is selected.
- The Change Financial Year window shows Current Company Details: the company, the Current Financial Year and where the database is (Database Located at).
- Under New Financial Year Date Range, Starts From and Ends On are already one year ahead. Change Starts From only if your year is different; Ends On follows.
- Leave the five ticks on, unless you have a reason (16.5).
- Press Change Financial Year. A progress bar runs. Do not close the window or switch off the PC.
- Speed Plus says "Financial Year Changed successfully. Now Restart your Software" and closes itself.
- Start Speed Plus again. The company list now has two rows with the same company name. The financial year on the right of each row tells them apart.
16.3Keeping the Two Years in Sync
Most shops change the year on 1 April and keep entering March purchases and receipts in the old year for a few weeks. Each such entry changes last year's closing figures. Pull the new figures across when you are done:
- Open the new year's company.
- Click the Settings icon → Company Profile.
- In the Other details card, Previous Year Database Path already points to the old year. (Change Financial Year fills it. Use Select to pick it if it is empty.)
- Click Match Accounts. Speed Plus warns that it may take several minutes and that you must not stop it. Answer Yes and wait. It ends with "Opening Balances has been successfully picked from Last year's Closing Balances".
- Click Match Stock the same way. When it finishes, log in again, open the Stock Report, click Recalculate and update stock, as the message asks.
- For serial-number items, click Match Serial No. too. For loyalty members, click Import Loyalty (Chapter 21).
16.4Before You Start
Change Financial Year does not take a backup and does not ask for one. Take it yourself:
- Ask all other users to close Speed Plus.
- On the Select Company screen, click the company and press Backup My Data (Chapter 23). Keep the backup on a pen drive or in the cloud.
- Check that the last day's bills are all saved.
- Then change the year.
16.5What Each Tick Carries Forward
| Tick (all on by default) | What comes into the new year |
|---|---|
| Account Closing Balances Carry Forward | Every account's closing balance becomes its opening balance. The year's profit or loss is carried too. Untick it and all opening balances start at zero. |
| Stock Closing Balances Carry Forward | The closing quantity of each item and batch becomes its opening stock. Untick it and stock starts at zero. |
| Bill By Bill References Carry Forward | Unpaid bills of bill-by-bill parties come across, so you can still adjust receipts against them (Chapter 18). Paid bills stay behind. |
| Serial Numbers Carry Forward | Serial numbers come across for serial-tracked items (Chapter 12). |
| Loyalty Points Transfer | Loyalty members and their live points come across (Chapter 21). |
16.6Worked Example: Year-End at a Shop
On 31 March, customer Raju Electricals owes Rs 18,500 on two unpaid bills, and there are 40 bags of sugar in stock. After the change, the new year shows Raju Electricals with an opening balance of Rs 18,500, both bills ready for adjustment, and opening stock of 40 bags.
On 5 April the accountant finds a March purchase of 10 bags that was never entered. She opens the 2026-2027 company and enters it. Then she opens 2027-2028, goes to Company Profile and clicks Match Stock. Opening stock becomes 50 bags. The supplier's balance is fixed with Match Accounts.
Questions and answers
Where is the Change Financial Year button now?
On the Select Company screen. Click your company; the Selected company card on the right has Backup My Data and Change Financial Year.
I press Change Financial Year and nothing happens.
Click the company in the list first. The button works on the selected company.
Do I need to call support to change the year?
No. It is self-service. Take a backup first.
Does Speed Plus take a backup for me?
No. Press Backup My Data on the same card before you change the year (Chapter 23).
Do I have to wait until 1 April?
No. You can change the year early and start billing at once. Run Match Accounts and Match Stock later for any late entries.
Speed Plus closed after the change. Is something wrong?
No. It says "Financial Year Changed successfully. Now Restart your Software" and closes on purpose. Start it again.
Now I see the company twice. Which is which?
Both rows have the same name. Look at the financial year on the right of each row.
Are last year's bills copied into the new year?
No. Only masters and opening figures. Open the old year to see old bills.
Do party balances carry forward?
Yes, with Account Closing Balances Carry Forward ticked.
Does stock carry forward?
Yes, with Stock Closing Balances Carry Forward ticked, item by item and batch by batch.
Do unpaid bills of a party come across one by one?
Yes, with Bill By Bill References Carry Forward ticked. Receipts in the new year can be adjusted against them.
I entered a March bill after changing the year. How does the new year get it?
Open the new year → Settings → Company Profile → Match Accounts, and Match Stock if stock changed.
After Match Stock the stock looks wrong.
Log in again, open the Stock Report, click Recalculate and update stock, as the Match Stock message says.
Previous Year Database Path is empty in Company Profile. What do I do?
Click Select beside it and pick the old year's company. Then Match Accounts and Match Stock can read last year's figures.
Did loyalty points move to the new year?
Yes, if Loyalty Points Transfer was ticked. If not, open Settings → Company Profile in the new year and click Import Loyalty (Chapter 21).
Can I still edit last year?
Yes. Open the old year's row on the Select Company screen.
Will my bill numbers restart?
The new year has no bills yet. Numbering follows your invoice-type settings.
Does GST work the same in the new year?
Yes. GST settings come across with the masters. File each month's return from the year it belongs to.