Every feature of i-Genius, explained properly.
What it is for, where it is in the menu, the steps, the real screen and the points to watch. Search for a word or pick a module.
215 features shown
Students & admissions
Enquiry to admission to student register: add a student once and every other screen — fees, attendance, exams, app — can use it.
Enquiry Form (Admission Enquiry)
Record parents' admission enquiries before a child is admitted, follow them up, and later pull the enquiry into Student…
2.2Student Admission (Student Entry Form)
The student register. The Student Book lists/searches all students; the Entry Form adds or edits one student (personal…
2.3Student Register & Search (Student Book)
The searchable student register used for lists, ID cards, admission forms, exports and SMS.
2.4Transfer Certificate (School Leaving)
Record that a student has left and issue a leaving / transfer certificate.
2.5Class
List of classes (grades) of the school with class teacher and roll-number settings.
2.6Section
Sections (A, B, C...) a class can be divided into.
2.7House
School houses (Red, Blue...) for student grouping.
2.8Caste
Caste / religion list for the student record.
2.9Family
Group brothers/sisters of one family so fees can be collected together in Family Receipt and reported family-wise.
2.10Additional Fields
Add your own extra fields (up to 10) to the Student, Enquiry or Accounts entry forms, for information the standard forms…
2.11Birthday Reminder
See whose birthday or anniversary it is and send greetings by SMS / WhatsApp.
Fees setup
Define what to charge: fee heads, plans, categories, transport routes and buses. Set this up once per session.
Fees Head
Create each fee the school charges (Tuition, Transport, Exam fee...) and decide how often and in which months it falls…
3.2Fees Head Group
Groups that collect several fee heads (e.g. Tuition Group), used in Fees Head and in group-wise fee reports.
3.3Fees Category
Student categories (e.g. General, Staff Ward, RTE) which decide which Fees Plan amounts apply.
3.4Fees Plan
Set the amount of each fee head for chosen classes and fees categories.
3.5Route
Create transport routes and say in which months transport fee is due.
3.6Route Plan
Set the transport fee amount of each route per class and fees category (the transport equivalent of Fees Plan).
3.7Bus
Register school buses, drivers and conductors, and the bus stoppages.
3.8Set Entry
Make a set (e.g. Class 1 book set, uniform set) = a template of items with default quantity and rate, to issue to…
3.9Items
Items the school sells or buys (uniform, books, stationery) with rate and opening stock.
3.10Other Charges (Bill Sundry)
Extra lines on stock bills such as freight, packing, discount or round-off, with how they are calculated.
Fees collection
The daily heart of the school office: receipts, family receipts, quick and misc receipts, demand bills and online payments from the app.
Fees Receipt
Collect fees from one student, month by month and head by head, and print the receipt.
5.2Family Receipt
Collect one combined payment for all children of a family and split it across the students.
5.3Quick Receipt
Record any money received that is not a student fee – donation, rent, sale of old items, grant – against an account.
5.4Misc. Fees Receipt
Collect one-off charges from a student that are not in the regular fee structure (e.g.
5.5Demand Bill Printing
Print fee demand notices (pending fees) for a whole class at once, and optionally send them by SMS / WhatsApp.
5.6Online Payments (Mobile App)
Shows UPI payments that parents made from the SkoolAI mobile app and that were verified, so the office can match them…
5.7Check Receipts From App
Download fee payments recorded on the mobile app / online panel and turn them into receipts in the desktop software.
5.8Multi Receipt Printing
Enter / print fees receipts for many students of selected class-sections in one go (bulk collection for a class).
5.9Fees Head Printing Setting
Decide the order in which fee heads are printed on the fees receipt.
Fees reports
Who has paid, who has not, and how much — defaulters, dues, collections and summaries by class, head and date.
Fees Receipt Register
Lists every fee receipt in a date range, one line per receipt, with fees, late fee, concession, received and balance.
9.2Fees Day Book
Day-wise list of fee receipts with cash/bank split, used for end-of-day collection checking.
9.3Receipt Book
A bound-book style list of receipts (receipt number, student, class, fee amount) for a period, with reprint options.
9.4Student's Fees Card
Shows one student's complete fee picture – fee structure, dues, or what was received.
9.5Head Wise Collection
Shows how much was collected under each fee head (tuition, transport, etc.), optionally for one class.
9.6Category Wise Fees Details
For one fee category (e.g. Staff Child, RTE), lists students with total fee, received fee and balance.
9.7Fees Group Ledger
Shows receipts split into fee heads for a chosen fee group, account, or account group – useful to see where each rupee…
9.8Regular & Transport Fee Report
Per student comparison of regular fee and transport fee – due, received and balance – plus ledger balance.
9.9Daily Summary
One line per day showing that day's fee collection, with a column for each fee head, plus cash and bank totals.
9.10Defaulter List
Finds students with unpaid fees for chosen classes, months and fee heads, and lets you print reminder letters or send…
9.11Family Wise Dues List
Shows dues once per family (all brothers/sisters combined), so one reminder goes to each parent.
9.12Fees Status Report
Month-by-month grid of every active student showing the pending amount for each month or Paid.
9.13Fees Estimation Report
Estimates what each active student should pay, one column per fee head, for the chosen classes.
9.14Demand Register
Register of fees per student for one month or the whole year, as per the fee structure, due, or received.
9.15Monthly Summary (Fees)
Fee heads down the page and months across – total, received or balance per head per month.
9.16Class Wise / Head Wise Summary
One line per class-section with a column per fee head, and an overall total of fees, late fees, discount and received.
9.17Date Wise Fees Summary
One line per date, split by fee head, fee group or account head, showing how much was received.
9.18Fees Structure
Prints the fee plan for a class/category/route combination – each fee, how often, which months, how much.
9.19Class Wise Strength
Number of students per class and section, split into boys, girls and total.
9.20Class Report
Student list of a class (or all) with father, mother, route, birth date, address, mobile, category and caste.
9.21Consolidated Fee Summary
Total fees, received and balance for each fee head over a period, for all classes or one class.
9.22Auto Concession Report
Lists the concessions automatically given on fee receipts, per receipt or per fee head.
9.23Misc Fees Register
Lists miscellaneous fee bills made through Entries > Misc. Fees Receipt.
9.24Class Summary
Class-by-class (or section-by-section) summary of old balance, this year's fees, late fees, discount, received, balance…
Attendance, certificates & library
Daily school operations: attendance, certificates, gate pass, library, stock purchase and material issue.
Attendance
Take and review daily student attendance, class by class; optionally import from biometric/RFID machines or the mobile…
7.2Certificates
Issue school certificates from templates (the templates are defined in Certificate Master) and keep a register of what…
7.3Gatepass Management
Record students leaving early, visitors and delegations entering/leaving the campus, with photos and print-out.
7.4Library
Manage the school library: book list, issue and return to students, registers and pending books.
7.5Stock Purchase
Record items (uniform, books, stationery) bought from a supplier, which increases stock.
7.6Material Issue
Sell / issue items such as books, uniform or stationery to a student, optionally as a ready-made Set, and collect…
Time table
Subjects, teachers, periods and the class-wise and teacher-wise time tables.
Subject Master (Time Table)
The list of subjects that can be given to teachers and periods in the time table.
11.2Teacher's Subjects
Records which subjects each teacher can teach, so that Teacher's Period only offers those subjects.
11.3Assign Periods
Sets how many periods a day each class-section has.
11.4Teacher's Period
Builds the actual time table – which teacher takes which class and subject in which period on which day.
11.5Teacher Wise Time Table
Shows one teacher's weekly timetable, day by day and period by period.
11.6Class Wise Time Table
Shows the weekly timetable of one class-section with subject and teacher in each period.
Exams & report cards
From terms and grading to marks entry and report-card printing, including marks sent from teachers’ phones.
Term Master
Defines the terms of the academic year (e.g. Term-1, Term-2) used in marks entry, grading and report cards.
12.2Assessments Master
Defines the tests/exams (e.g. FA-1, FA-2, SA-1) that marks are entered against.
12.3Class Wise Subjects
Creates the exam subjects and says which classes study each one.
12.4Co-Scholastic Areas Master
Headings under which co-scholastic activities are grouped (e.g. Life Skills, Attitudes).
12.5Co-Scholastic Activity Master
The individual activities graded under an area (e.g. Art, Music under an area).
12.6Grading System
For each class, sets maximum and pass marks per assessment/subject and the grade bands (A1, A2...) by percentage.
12.7Term Grading Setting
Grade bands applied to a whole term's percentage, or to the overall final percentage (Overall Grade).
12.8Report Card Setting
Defines a report card: its title, the class it is for, the print template (.rpt file), and which Term + Assessment…
12.9Marks Entry
Records the marks of one class-section for one subject, assessment and term.
12.10Import Marks From App
Brings in marks that teachers entered in the mobile app, so the office does not retype them.
12.11Co-Scholastic Grade Entry
Enter grades (A, B, C ...) for one co-scholastic activity for a class-section and term.
12.12Co-Scholastic Grade Entry - Class Wise
Enter all co-scholastic grades for a whole class-section on one sheet – one column per activity.
12.13Mark Sheet - Individual Student
Shows and prints one student's marks, subject by subject, for one assessment.
12.14Mark Sheet - Class Wise
A class-section grid with one column per subject, to view, key in, print, or send marks to parents by SMS/WhatsApp.
12.15Class List
A simple roll list of a class-section with each student's total marks so far; can send marks messages.
12.16Report Card
Builds and prints one student's report card from the saved marks, using a Report Card Setting.
12.17Bulk Print Report Card
Prints (or saves as PDF / sends by WhatsApp) the report cards of a whole class-section in one go.
Payments & accounting
Money going out and the full double-entry accounting vouchers: payments, bank entries, journals, contra, debit and credit notes.
Quick Payment
Record any expense paid – salary, electricity, repairs, stationery – against an account, without journal entries.
6.2Bank Entry
Record bank transactions – cheques/drafts issued or received, cash deposited or withdrawn, bank charges, online…
6.3Financial Accounting - Payment
Double-entry payment voucher (money paid out) for the accountant. All six Financial Accounting vouchers use this same…
6.4Financial Accounting - Receipt
Double-entry receipt voucher (money received). Same screen and steps as Payment, but the first line defaults to Cr.
6.5Financial Accounting - Journal
Adjustment entries between accounts with no cash/bank movement (provisions, corrections, transfers).
6.6Financial Accounting - Contra
Transfer between cash and bank accounts (e.g. cash deposited in bank).
6.7Financial Accounting - Debit Note
Debit a party account (for example extra charges or a purchase return) with a note.
6.8Financial Accounting - Credit Note
Credit a party account (for example a concession or sales return) with a note. First line defaults to Cr.
6.9Rewrite Books
A repair tool that re-saves fee vouchers so the books of accounts (ledger postings) are rebuilt, used when Day Book /…
Accounting reports
Balance Sheet, Profit & Loss, Ledger, Day Book, Trial Balance and more — the school’s complete financial picture.
Balance Sheet
Shows what the school owns (Assets) and owes (Liabilities) as on a date, with totals on both sides.
8.2Profit & Loss Account
Shows income against expenses to tell whether the school made a surplus or deficit up to a date.
8.3Trading Account
Shows the trading account (the gross-profit part of the books, drawn before the Profit & Loss Account) as on a date…
8.4Trial Balance
Lists every account with its debit and credit balance so you can check the books tally.
8.5Outstanding Analysis
Shows who owes the school (Receivable) or whom the school owes (Payable) as on a date, with a way to send reminders.
8.6Day Book
A simple list of all accounting entries between two dates, in date order.
8.7Day Book cum Cash Book
Day-by-day book showing each day's entries with the cash opening and closing balance.
8.8Ledger
Full statement of one account (a student, party, bank, expense head...) between two dates with running balance.
8.9Cash Book
The classic two-sided cash/bank book – receipts (Dr.) on the left, payments (Cr.) on the right.
8.10Funds Flow Statement
Shows, for each cash and bank account, the opening balance, money coming in, money going out and closing balance.
8.11T-Ledger
Ledger of one account in the traditional T shape – debit entries on the left, credit entries on the right.
8.12Account Monthly Summary
Month-by-month total debit, credit and balance for one account.
8.13Quick Payment Register and Quick Receipt Register
Lists every Quick Payment (or Quick Receipt) entry made in Entries, with party, mode, cheque and amount.
8.14Bank Entry Register
Lists all Bank Entries (deposits/withdrawals made via the Bank Entry screen).
8.15Financial Accounting Registers (Payment, Receipt, Journal, Contra, Debit Note, Credit Note)
Lists all vouchers of the chosen type between two dates.
8.16Handy Cash Book
Older, compact cash book for one cash/bank account – total receipts and payments by entry type.
8.17Depreciation Chart
Computes depreciation on all accounts under the group Fixed Assets.
8.18Interest Calculation - On Balance Amt.
Calculates interest on an account's balance between two dates at a Dr. and Cr. rate.
8.19Interest Calculation - Cumulative Interest
Interest on an account worked out period by period, where each period's interest is added to the balance before the next…
8.20Interest Calculation - Simple Interest
Day-based simple interest on each entry of an account, with grace days.
Stock reports
Track stock purchases, issues to students and what is left on the shelf.
Material Issue Register
Lists every item issued to students (books, uniform) with quantity, rate and payment received.
10.2Set Wise Sales Report
Lists sales of sets (bundles such as a book set or uniform set) made through Set Entry / Material Issue.
10.3Stock Purchase Register
Lists items bought from suppliers with bill number, quantity, rate and charges.
10.4Stock Register
Shows each item's opening stock, purchases, sales and closing stock for a period.
Users & school details
Accounts and groups, who can log in and what they may do, school details, software options, modules and licence.
Accounts (Address Book)
Ledger accounts other than students – parties, suppliers, banks, expense and income heads.
4.2Accounts Group
Define account groups (headings under which ledger accounts are classified for the Balance Sheet / Profit & Loss).
4.3User Management
Create login users and decide exactly what each user may see and do.
4.4Company Info
View/edit the school's own details (name, address, contact, logo, statutory numbers) that print on receipts and reports.
4.5Settings (Options)
School-wide switches that change how the software behaves and prints. Normally set once by the vendor/administrator.
4.6Modules on/off
Hide the parts of the menu the school does not use.
4.7Register Now
Activate the software with the licence number given by your vendor, converting demo mode to a registered copy.
4.8Annual Renewal Charges (ARC)
Extend your yearly renewal (support/updates) by entering the extend key issued by the vendor after payment.
4.9Software License On EMI
If the licence was bought in instalments, set up the instalment schedule and activate each instalment with a coupon code…
Messages, data & tools
Messages to parents, custom reports, the mobile-app upload, backups and the tools that keep data safe.
SMS Template
Write the message texts used for SMS / WhatsApp to parents (fee reminders, birthdays, absence...) and set up how…
13.2Broadcast On Telegram
Send a notice to parents/staff who have joined the school's Telegram bot.
13.3Upload Data to Mobile App
Connect the school to the SkoolAI / mobile parent app and push data (students, fees, vouchers, classes, users, exam…
13.4Timeline
An audit log – who created, changed, cancelled or deleted fees receipts, students, fees plans and other entries, with…
13.5Report Builder Tool
Attach an alternative print design (.rpt file) to a standard report or voucher (e.g.
13.6Customized Report Manager
Let the vendor add school-specific reports: a Crystal report (.rpt) file linked to a saved SQL query.
13.7Backup & Database Path
Keep copies of the school data safely.
13.8Restore Data
Bring back a company from a backup file (for example after a crash or on a new PC).
13.9Import Data from Previous Version
Bring data from the previous (older) version of the software into a new company of this version.
Getting started
Start the software, choose your company, log in and learn your way around the main window and the live dashboard.
Start-up Screen (Splash)
Shows the product name, release/edition and lets the user pick the display language before the software opens.
1.2Select Company (Company Master screen)
Choose which school / session database to open, and manage companies (create, back up, restore, change session).
1.3Create Company
Create a new school database (a new company or a fresh session) with its own first user.
1.4Login Screen
Identify the user. The user's rights decide which menus and buttons appear afterwards.
1.5Main Window Top Bar and Toolbar
Quick icons next to the menu bar for the dashboard, user, settings and display language.
1.6Dashboard (the live “School Day” screen)
One-screen home page with today's collection, charts, recent vouchers, alerts and one-click shortcuts to daily jobs.
1.7Classic Dashboard
The older tile-style dashboard with Fee Receipts, Fees Card, Payments, Quick Receipt, Banking, Stock, Material Issue…
1.8Change Financial Year
Start the new academic year: creates a NEW company (session) database and carries masters, students and balances into…
Student & parent app
Everything a parent needs on the phone: pay fees by UPI, see attendance, homework, circulars, timetable, bus route and more.
Home dashboard
One-screen summary of the child's day: attendance, fees due, latest homework and circulars, plus shortcuts to every…
15.2Notifications (bell)
History of the last 50 messages from the school (homework, circulars, attendance, fee reminders, leave and payment…
15.3Attendance calendar
Shows the child's attendance for each day of a month.
15.4Pay Fee (UPI payment)
Lets parents pay school fees from any UPI app and report the payment to the school for checking.
15.5Fee Receipts (Receipts)
Lists the fee receipts the school has issued for the child.
15.6Fees Balance
Shows what is still unpaid, month by month and fee by fee.
15.7Fees Received
Shows the fees already paid, by month and fee head.
15.8Fees Monthly Summary
Shows the total fees charged per month and per fee head for the year.
15.9Fee Structure
Shows the full yearly fee plan for the child.
15.10Homework
Lists all homework the teachers have set for the child's class and section, newest first.
15.11Circulars
Notices and announcements sent to the child's class.
15.12Resources
Study material (notes, books, worksheets) uploaded by teachers for the child's class.
15.13Gallery
School photos (events, annual day) uploaded by teachers.
15.14Time Table
The class timetable: each day's periods with subject and teacher.
15.15Apply Leave
Parents ask the school to approve the child's absence.
15.16Appointment (Meet)
Parent asks to meet a teacher or the school.
15.17Bus Route
Shows the school buses, their drivers and stops, with the child's own bus on top.
15.18Account (profile and logout)
Shows whose account is open and lets the user log out. There is no editable profile or settings page for students.
Teacher app
Mark attendance in under a minute, post homework, circulars and resources, enter marks and manage leave.
Teacher Home
Launch pad for everything a teacher posts or records, plus a list of the teacher's own latest posts.
16.2Mark Attendance
Records which students are present, absent or on leave for a class-section on a date, and tells every parent.
16.3Attendance Reports (Register and Daily List)
Shows a class's attendance for a date range (register) or one day (daily list) and lets you print or export it.
16.4Set Homework (Homework tab)
Sets homework for one or more classes; students and parents are notified.
16.5Post Circular
Sends a notice (with optional file) to selected classes.
16.6Upload Resource
Shares study material (notes, books, worksheets) with selected classes.
16.7Upload Gallery
Adds photos to the school gallery that every parent can see.
16.8Marks Entry
Teacher types exam marks for a whole class; the office later imports them into i-Genius.
16.9My Classes (class and subject set-up)
Teacher chooses which classes and subjects they teach, so other screens show only those classes.
16.10Apply for Leave (teacher)
Teachers request leave; the principal or the office approves it.
16.11Teacher Account (Change Password, Logout)
Shows your name and Teacher, with Settings: Manage your account and preferences.
Principal app
A read-and-oversee view of the whole school: teachers, students, homework, attendance and leave — without fee screens.
Principal Home
A quick picture of the school today and shortcuts to the screens a principal uses.
17.2Teachers list
Shows every teacher with the classes and subjects they are assigned, and lets the principal call them.
17.3Assign a teacher's classes and subjects
Decides which classes, sections and subjects a teacher covers; that teacher's Attendance and Homework lists then show…
17.4Students list
The full student roll with class filter, search and a call button.
17.5All Homework (view, edit, delete)
Lets the principal see all homework from every teacher and correct or remove a wrong upload.
17.6Principal pointers to shared screens
These are the same pages the Admin login uses; see the Admin chapter blocks Attendance Summary, Student Attendance…
17.7Principal Account
Shows who is logged in, a few school numbers, what this login can do, and logout.
Admin app
The school office on the phone: verify UPI payments, 15+ fee reports, defaulters with reminders, attendance and leave approvals.
Admin Home
Shows the day's headline numbers and shortcuts to the screens the office uses most.
18.2Online Pay (verify parents' UPI payments)
Where the office checks each UPI payment a parent reports against the bank/UPI statement and marks it Verified or…
18.3School UPI Settings
Sets the UPI ID and receiver name that parents see on the Pay Fee screen (ID, copy button and QR).
18.4Reports hub
One page listing every report and office tool as coloured tiles in three groups.
18.5Fees Register
Every fee receipt in a date range, like the desktop fees register.
18.6Receipt Book
A receipt-wise list for a date range showing how each was paid (cash or bank).
18.7Daily Summary
Collection totals day by day.
18.8Fees Head Wise
Fees received, line by line, for one fee head (e.g. Tuition) or all heads.
18.9Consolidated Fees
One line per fee head: total, received and balance in the period.
18.10Fees Monthly Summary (admin)
Fee amounts per fee head across the months Apr-Mar for the dates picked.
18.11Student Attendance report
Each student's attendance percentage over a date range, for spotting shortages.
18.12Attendance Register
Same screen as the teacher's Attendance Reports – see the Teacher chapter block for steps.
18.13Attendance Summary
Whole-school attendance for one day, class by class, so the office can chase classes that are not marked.
18.14Leave Requests (student leave)
Approve or reject leave applications parents sent from the app.
18.15Teacher Leave (decide)
Approve or reject leave applications sent by teachers.
18.16Defaulters and Send Fee Reminder
Lists students with unpaid fees (biggest first) and sends each parent a reminder with their own amount.
18.17Class Strength
Number of boys, girls and total students per class-section or per bus route.
18.18Demand Register
Class-wise fee amounts by month: what is due, what is received, or the fee plan.
18.19Reg / Transport fees
Splits each student's fees into Regular and Transport (charged, received, balance).
18.20Auto Concession
Lists receipts where an automatic concession was given.
18.21Category Wise Fees
Fees total, received and balance for students of one category (e.g. staff ward).
18.22Fees Status
Month-by-month fee view per student and fee head, filtered by class, section, route or bus.
18.23Student Wise Fees (lookup)
Finds one student and shows every fee receipt for that child.
18.24Student Balance Fees (lookup)
Shows one student's unpaid fees by month.
18.25Bus Routes (admin)
The same bus list parents see (buses, drivers, stops), without a My Bus card.
18.26Admin Account (logo, logs, logout)
Shows who is logged in and offers the school logo, diagnostic log and logout.
SkoolAI: getting started
Install the app, connect it to your school with a School Token, and sign in as Student, Teacher, Principal or Admin.
First-time setup: School Token
Connects the app to your school. The school office gives you a numeric token; you enter it once per phone.
14.2Reset Token (switch school / re-enter token)
Disconnects the phone from the current school and returns to the token page, e.g.
14.3Login screen (common to all roles)
Lets each person sign in with the right details for their role. The app remembers you until you log out.
14.4Student login (parent/student)
Parents or students open the child's account with the admission number and a registered mobile number.
14.5Teacher login
Teachers sign in with their registered mobile number and a password.
14.6Principal login
The principal's oversight login (teachers, students, homework, attendance, leave).
14.7Admin login
The office's console for fees, online payments and reports. Restricted to the school's Super User.
14.8Change password (Teacher only)
Teachers replace the default or old password. Students have no password; Principal and Admin passwords are changed in…
14.9Logout
Signs you out of this phone, e.g. before another family member or user logs in.
Offline use & messages
What the app says when the internet is down or when the office still has to finish a set-up step.
What happens with no internet or a server problem
Explains the messages people see when the phone or the school's server is not reachable.
20.2Messages that mean "the office must finish set-up"
Some features need data the school office uploads from i-Genius; until then the app shows a friendly note instead of…
No feature matches that word. Try another, or ask us.
See i-Genius 2.0 on your own school's data.
Tell us your classes, your fee heads and how you collect fees today. We show you the same work in i-Genius and the SkoolAI app, on a call or at your school.